Finance & HR Officer

Scope of work

The Finance & HR Officer oversees the management of the support functions related to finance, accounting and human resources (HR) management, in addition to general administrative tasks. The objective of this position is to ensure the smooth running of operations and to provide a strong, efficient and effective support to the program team in their daily activities.

This position reports hierarchically to the Project Manager (PM) and technically to the Finance Coordinator and HR Focal Points at headquarters (HQ).

Description of Duties

Finance & Accounting

• o Financial Management: overseeing financial planning, budget construction and monitoring, and rolling forecasts.
• o Accounting: ensuring the integrity of accounting records, the accurate presentation of financial statements and the archiving of supporting documents in line with the legislation and donors’ requirements.
• o Financial Reporting: filling in the donors’ reports in accordance with the agreement and the donors’ rules.
• o Internal control: ensuring that policies, internal and external, are correctly applied.
• o Payments: preparing the payments once all due documentation and validation are gathered (procurement and other functions).
• o Taxes & other local obligations: preparing all financial and fiscal declarations to conform with local legislation.

Human Resources

• o Implementing the HR processes. This includes following the recruitment policy, onboarding, day-to-day operations and proper offboarding.
• o Ensuring compliance with the internal policies and procedures (e.g. Code of Conduct, Protection from Sexual Exploitation, Abuse and Harassment (PSEAH)), as well as with local and external labor requirements (e.g. occupational health and safety requirements).
• o Regularly coordinating with the contracted legal services or lawyer on labor and HR issues.

General Administration

• o Managing the development and adaptation of related internal and external policies and regulations, in coordination with HQ.
• o Overseeing daily office operations to ensure smooth functioning in close coordination with the PM and other functions.
• o Ensuring compliance with internal policies, donor rules and external regulations related to the functions under their responsibility.
• o Providing administrative support such as document preparation and potential visa support.
• o Advising on local legislation for financial and employment compliance or liaising with legal advisors for the same objective.

In addition to any other task which could be requested by the PM or HQ.