Associate Adminstrative Officer

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.   The overall objective of the UN Environment's Economy Division is to encourage decision-makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities.  Within the Economy Division, the Chemicals and Health Branch promotes joint approaches to the environment and health that demonstrate the economic, environmental and health advantages of sound chemical and waste management. The Branch works closely with governments, international organizations, industry and civil society around the world to develop solutions for the sound management of chemicals and waste.   The position is located in the Industry and Economy Division, Chemicals and Health Branch, Global Environment Facility (GEF) Unit, at the Nairobi duty station. Under the direct supervision of the Programme Budget Officer, UNEP Global Environment Facility, Chemicals and Waste Unit, the incumbent will be responsible for the following duties:

Human Resource Management
•Undertakes actions related to the administration of the unit's human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
•Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
•Provides information on unit's staffing needs for inclusion in department's staffing table.  

Budget and Finance
•Assists in developing the unit's work program and budget; analyses inputs and formulates resource allocations by work program, or business processes.
•Monitors budget/work program on a regular basis and reallocates resources as necessary.
•Supports the implementation of procedures and systems for implementing the appropriate financial database.
•Contributes to the development of budgetary guidelines for own unit.  

General Administration
•Supervises support staff as required.
•Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).
•Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting.
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