African Futures Lab
Events Assistant
Description
About the Role
African Futures Lab is looking for a motivated and detail-oriented Events Assistant to support the planning and execution of our September 2025 festival in Nairobi on reparations. This festival aligns with the African Union’s Year of Justice and Reparations for Africans and People of African Descent and will bring together activists, scholars, policymakers, and artists to engage in critical conversations on global justice.
As an Events Assistant, you will play a key role in ensuring the smooth organization of this landmark event. You will assist with event logistics, venue coordination, and scheduling, while also supporting speaker and participant outreach and communications. Your role will involve helping with partnership development, sponsorship research, and engagement efforts, suppliers’ management as well as coordinating logistics including invitations, travels and accommodation.
This role provides a unique opportunity to gain hands-on experience in event planning, logistics, and advocacy. The assistant will play a key role in supporting the coordination and implementation of the festival, working closely with the organizing team to ensure a successful and impactful event.
Core Responsibilities
I) Event Planning & Logistics Support
- Assist in the development of the festival’s program, including scheduling, speaker coordination, and venue arrangements.
- Contribute to develop and implement work plans for the event.
- Support logistical preparations, including vendor management, transportation, accommodation, and catering arrangements.
- Help manage event registrations, ticketing, and on-site coordination.
- Contribute to ensuring the smooth running of all event logistics and keep track of deadlines.
II) Stakeholder Engagement & Coordination
- Support outreach efforts to engage speakers, artists, civil society organizations, academics and institutional partners.
- Assist in managing communication with partners, sponsors, suppliers, participants and media.
- Facilitate coordination between different teams (communications, logistics, programming) to ensure smooth event execution.
- Create and maintain an updated database of stakeholders, including participants.
III) Communications & Advocacy Support
- Assist in drafting and disseminating event-related communications, including invitations, program, newsletters, info packs, and promotional materials.
- Support the organization, taking minutes and providing presentations for coordination meetings with partners, venue, suppliers, speakers.
- Support social media and digital outreach efforts in collaboration with the communications team.
Think you have what it takes but not sure you check every box? Research shows that while men apply to roles when they meet an average of 60% of the criteria, women often only apply when they meet every requirement. If you are hesitating, apply!
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